Presbytery of the James will convene the 115th meeting in person at Westminster Church (Richmond) and via Zoom at 9:30 a.m. on Saturday, October 21, 2023.
Agenda
The meeting will include the following:
- 9:30 a.m. - Call to order
- 10:00 a.m. - Worship, with preaching by Dr. Chris Burton, including communion and reading of the necrology
- 11:00 a.m. - Presentation of the proposed 2024 budget for a first reading
- 12:45 p.m. - Examination of inquirer Wendy Steeves
- 2:30 p.m. - Adjournment and closing prayer
Those participating in person may check in beginning at 8:30 a.m. Coffee and refreshments will be available. The virtual meeting room will open at 9:00 for virtual guests. An orientation for all attendees will occur at 9:15. The meeting will break between noon and 12:45 for lunch. In-person participants should bring their own bagged lunch or snack. (Westminster Richmond is a nut-free, legume-free facility due to allergies. Please do not bring food containing nuts or legumes in your lunch.)
Meeting Documents
Review the meeting packet below in advance of the meeting.
Registration
Online registration closes at noon on Friday, October 20. All attendees must register by this date to receive a Zoom link. In-person participants who miss the deadline may register onsite Saturday morning.
During registration, please indicate whether you plan to participate in person or via Zoom. This helps meeting organizers coordinate appropriate resources. All participants, whether they plan to attend in person or virtually, will receive log-in information for Zoom as a precaution.
Selecting in person or virtual participation during registration does not lock you into that option; we understand circumstances may change between the date you register and the meeting. If registration is still open, register again to override your previous choice. If you wake up feeling under the weather on the day of the meeting, but still wish to join us, we will welcome you via Zoom.
Once you have registered for the meeting, you will receive an email confirmation, which will include a link to join the meeting. Use that link to join the meeting if you are participating virtually. Disregard the link if you are attending in person.
All ministers and sessions are reminded that email excuses are required for absences to be approved. Email a request to be excused to office@presbyteryofthejames.org.
Motions/Amendments
To make a motion during the meeting, please complete a motion form and submit it to the stated clerk. If possible, please present it to the stated clerk prior to making your motion.
For in-person attendees, motion forms will be available at the registration table and near the microphone in the meeting space. Present your completed form to the stated clerk.
For Zoom attendees, email your completed form to the stated clerk.
Notes for In-person Participants
Church Location
Westminster Church is located at 4103 Monument Ave, Richmond, VA 23230.
Facility Accessibility
Persons with disabilities will find the facility accessible. The accessible entrance is the door at the back of the church near the office.
Parking
A limited amount of parking is available in the alley behind the building. Additional parking is available on the streets around the building, including on Monument Avenue.
Child Care
No child care is available at this meeting.
Meals
Coffee and refreshments available in the morning. Bring your own bagged lunch or snack for later. Westminster Richmond is a nut-free, legume-free facility due to allergies. Please do not bring food containing nuts or legumes in your lunch.
Wi-Fi
Download the packet to your laptop, tablet or other device prior to arriving at the church. Refrain from connecting to the Wi-Fi to reserve maximum bandwidth for POJ staff and volunteers running the virtual side of the meeting. We appreciate your cooperation.
Questions/Concerns
Please direct all questions or concerns as soon as possible to Barbara Espigh, associate for administration and support. Barbara can be reached via email (preferred) or at 804-262-2074, ext. 301.
Checklist
Ensure you complete the following to prepare for the meeting:
- Elect ruling elder (RE) commissioner(s) and provide RE commissioner name(s) to Barbara Espigh
- Teaching elders (TE): request an excused absence, if needed, by emailing Barbara Espigh
- Review the meeting packet in advance
- Update your version of Zoom to the latest
- All attendees: register by October 20 at noon
- Log in/call in to Zoom between 9:00 and 9:15 a.m. on October 21
- OR arrive to Westminster Church by 9:15 a.m.