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Registration Open for 117th Presbytery Meeting

Presbytery of the James will convene the 117th meeting in person at Union Presbyterian Seminary's Early Center and via Zoom at 9:30 a.m. on Tuesday, June 18, 2024.

Agenda

The meeting will include the following:

  • 9:30 a.m. - Call to order and prayer
  • 10:00 a.m. - Worship, with preaching by Madison Cody, candidate for ordination
  • Presentation by Keenan Rodgers, church consultant with the Board of Pensions
  • 12:00 p.m. - Break for lunch
  • 12:45 p.m. - Examination of Inquirer Addison Schmidt
  • 2:30 p.m. - Adjournment and closing prayer

Check-in for in-person attendees begins at 8:30 a.m. The Zoom meeting will open at 9:00 a.m. for virtual participants. An orientation for all attendees will occur at 9:15.

The meeting will break between 12:00 and 12:45 for lunch. Lunch is available for purchase in advance. A vegan and a gluten-free option are available. Orders must be placed by 2:00 p.m. on June 13. The cost is $15. LUNCH ORDERS CLOSED

Keenan Rodgers will answer questions about BOP's benefits changes during breaks and after the meeting. Please hold your questions until this time.

Meeting Documents

Review the meeting packet below in advance of the meeting.

Includes boundary expectations, health expectations, RE commissioner allocations, and order of worship

Registration

Online registration will close at noon on Monday, June 17. All attendees must register by this date. In-person participants who miss the deadline may register onsite Saturday morning.

During registration, please indicate whether you plan to participate in person or via Zoom. This helps meeting organizers coordinate appropriate resources. All participants, whether they plan to attend in person or virtually, will receive log-in information for Zoom as a precaution.

Lunch orders closed June 13 at 2 p.m.

Selecting in person or virtual participation during registration does not lock you into that option; we understand circumstances may change between the date you register and the meeting. If registration is still open, register again to override your previous choice. If you wake up feeling under the weather on the day of the meeting, but still wish to join us, we will welcome you via Zoom.

Once you have registered for the meeting, you will receive an email confirmation, which will include a link to join the meeting. Use that link to join the meeting if you are participating virtually. Disregard the link if you are attending in person.

All ministers and sessions are reminded that email excuses are required for absences to be approved. Email a request to be excused to office@presbyteryofthejames.org.

Motions/Amendments

To make a motion during the meeting, please complete a motion form and submit it to the stated clerk. If possible, please present it to the stated clerk prior to making your motion.

For in-person attendees, motion forms will be available at the registration table and near the microphone in the meeting space. Present your completed form to the stated clerk.

For Zoom attendees, email your completed form to the stated clerk.

Notes for In-person Participants

Church Location
Union Presbyterian Seminary is located at 3401 Brook Road Richmond, VA 23227. We will be meeting in the Early Center, on the corner of Brook Road and Westwood Avenue.

Facility Accessibility
Persons with disabilities will find the facility accessible.

Parking
There is limited parking on the Union Presbyterian Seminary campus. Please consider carpooling if possible. You may park in the lot behind the Early Center off Westwood Avenue or in the lot off Brook Road. Street parking is available along Westwood Avenue and within the surrounding neighborhoods.

Child Care
Child care is not available for this meeting.

Meals
Lunch is available for purchase in advance. A vegan and a gluten-free option are available. Orders must be placed by 2:00 p.m. on June 13. The cost is $15.

Wi-Fi
Download the packet to your laptop, tablet or other device prior to arriving at the church. Refrain from connecting to the Wi-Fi to reserve maximum bandwidth for POJ staff and volunteers running the virtual side of the meeting. We appreciate your cooperation.

Questions/Concerns

Please direct all questions or concerns as soon as possible to Barbara Espigh, associate for administration and support. Barbara can be reached via email (preferred) or at 804-262-2074, ext. 301.

Checklist

Ensure you complete the following to prepare for the meeting:

  • Elect ruling elder (RE) commissioner(s) and provide RE commissioner name(s) to Barbara Espigh
  • Teaching elders (TE): request an excused absence, if needed, by emailing Barbara Espigh
  • Review the meeting packet in advance
  • Update your version of Zoom to the latest
  • Purchase a lunch (if desired) by June 13 at 2 p.m.
  • All attendees: register by June 17 at noon
  • Log in/call in to Zoom between 9:00 and 9:15 a.m. on June 18
  • OR arrive to Union Seminary by 9:15 a.m.